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3 Time Saving Hacks for Coaches and Athletic AdministratorsMonday, July 30th, 2018

by Mandy Green, Busy Coach

As administrators or coaches, the reality is that if you added up the amount of work to do on our to-do list, there would be 100’s of hours of work represented there.  There are a lot of people to manage, emails to send, teams communicate information to, and paperwork to fill out. 

We have a lot of people counting on us to do our job well.  It really doesn’t matter how many items you checked off your to-do list or how many hours you worked, it only matters the value, the output, the results, and your performance.

Ultimately we have to figure out, how instead of working 50, 60, 70 hour weeks and continually throwing more time at it, how can we be more efficient, get the maximum results we can get but get it in the minimum time so we can get out of there and get home to our families. 

I want to show you 3 small things you can do from by Time Management Workbook for Busy Coaches that will help you to consistently show up and perform well but also have some sense of control over my day.

Win tomorrow today with a great plan. A great routine always starts the night before.  Take 10 minutes tonight to plan tomorrow.  These are the 3 things I want you to plan for.     

  1. Every night, plan TOMORROW’S morning routine. Wake up with a plan of action and a routine in place, making it that much easier for you to take action right away.
  2. Write down ONE GOAL YOU’LL ACCOMPLISH TOMORROW before you leave for the office. What is one thing that you could do to make progress on something that matters to you?
  3. Write down your TOP 3 PRIORITIES for tomorrow and what time you will block off to work on them.

Once your to-do list is organized, it becomes a map to guide you from morning to evening in the most effective and efficient way. This guide tells you what you have to do and what is more or less important so it helps to eliminate a lot of wasted time. You will soon develop the habit of using your list as a blueprint for the day.

Batching

Batch processing is the grouping of similar tasks that require similar resources in order to streamline their completion. Batching is simply a form of time management that allows a person to maximize concentration and decrease distraction. As a result, it increases your productivity, creativity, and mental sharpness, while decreasing fatigue, procrastination, and stress.

Batching is very simple and extremely effective.

Plan 30-60 minutes each day to work on similar tasks. For example, you might say I’m going to work on my emails for this weekend’s upcoming tournament, then I will block out a time to email all of the youth coaches, then I will do all of my administrative emails. 

You can apply those same strategies to the work that you do with the same principles apply for example more analytical work can be bad together

When you do that you get higher-quality work, you get more work accomplished, you get fewer distractions, it’s more efficient you don’t bounce between things as fast or as often so you can stay with one thing longer and with all of that being built into the system you get so much more work accomplished you’re so much more focused on one specific thing ideally you’re only scheduling

Parkinson’s Law with Email

Timothy Ferriss, in “The 4-Hour Workweek” introduces a concept called Parkinson’s Law.  Parkinson’s Law dictates that work expands so as to fill the time available for its completion. 

When you set shorter deadlines you’ll get a heck of a lot more done than you are right now.  For example, if you don’t give yourself a deadline to get your emails done, it is a good possibility that it will take you all day to get them done.  If you give yourself 60 minutes to write an email, Parkinson’s Law says that it will take 60 minutes.  And if you give yourself 45 minutes, magically the email will get done in 45 minutes. 

Setting a deadline for how long you allow yourself to do emails and/or for how long you allow yourself to do each email is the secret to getting all of your emails done.  These deadlines you set for yourself will keep you on track.  By incorporating deadlines for everything you do in the office each day, especially with emails, you’ll find yourself getting more done and ending the day with less of the stress associated with hitting quitting time and still having a to-do list that is a mile long.

Championship Morning Routines for Coaches – Part 4Monday, July 10th, 2017

by Mandy Green, Busy.Coach

I want to give you the next 2 steps of the Championship Morning Routine that I just talked about at the 2017 National Collegiate Recruiting Conference. 

If you want to check out Part 1, Part 2, and Part 3, click on the links.

Step 4 – Champions make progress and not to do lists.

When most of us wake up and start to think about the massive amount of things on our to-do list, it can be really overwhelming. What ends up happening is that you get stressed out, you feel unfocused, and you start to get confused by this huge list that’s completely unmanageable.

So what do we do first? Most people reach for the phone and will surf on social media.  Once we eventually get off social media, then we start to go into robot reaction mode and start to react to all the stuff we feel obligated to do that we feel burdened by.

Champions, millionaires and geniuses aren’t getting worried about checking boxes and making to do lists in the morning.  This group of elite performers spend the morning on growing, exploring, creating, and focusing on what really matters.  In order to bring the genius up to the surface and out of you so you can thrive, you have to focus on making progress instead of to do lists. 

Ask yourself this question every morning- What’s one thing I could do to make progress on my goals today?  This question is going to give your inner champion a chance to wake up, it’s going to give it the space to wander, and then whatever it is that rises to the surface, I want you to honor it. 

What is really awesome about this is that more often than not, you’re going to think of something really important that you should do that’s related to this goal that really matters to you. You might have an a-ha moment or even a really game-changing insight.  Write it down.  Ideally, this becomes your #1 priority for the day.

The next thing I want you to do is really important, I want you to write down why this matters. 

Then, emotionally engage with your dreams, goals, and vision for what you want your life or program to be. One reason we end up doing busy work all day is that we lose touch with our dreams and vision – we stop thinking about what we want to achieve with real emotion and consistency.

Step 5 – Champions make progress, not excuses.

The #1 thing I’m telling coaches I coach is, “If you are constantly waking up in the morning and all you do is just reply to everybody and you’re replying to their texts, you’re replying to their needs, and you’re replying to their emails, the day will be ripped away from you and you will never accomplish your dreams.”

Instead of making excuses for why so many other things came up so you never can accomplish your goals, you should do your goals and dreams work before you respond to the world.

All you really need is 30 minutes or work time first thing in the morning to make serious progress on your goals and dreams. Science has shown that the best 2 hours for your brain are the first to do three hours of your day. This window of time in the morning is the time of peak productivity where you should be focusing on your big picture goals before your day gets hijacked.

I want you to work on that one priority that’s really important to you during this 30 minutes.  You’re either going to finish this priority task in these 30 minutes or you’re going to get it further down the field and you’re going to make some significant progress. I use this simple strategy every single morning. 

Do this before you ever check email or look at your phone. Fight for this time because your champion brain needs that. You’re worth 30 minutes. If you can’t find 30 minutes every single morning before you give your day to everybody else you’re never going to make your dreams come true.

Part 3: Championship Morning RoutinesMonday, June 26th, 2017

Mandy Green, Busy.Coach

For the last 2 weeks, I have been sharing parts of my speech from NCRC 2017.  Today I want to move onto step number 3.  The third step of your championship morning routine is that champions let their mind wander.

Have you ever been standing in the shower minding your own business and all of a sudden you have a total aha moment and it isn’t the idea that pops into your head at that moment almost always a great one it’s like a major problem you’ve been thinking about is suddenly got an answer to it? Guess what, that’s the genius mind at work. It needs space to bring its best ideas to the surface.

As I have said the last few weeks, you have two brains. You have the robot brain which is mindless, addicted to your phone and addicted to your to-do list. Then you have your Genius brain that is patiently sitting quietly in the background trying to work on your dreams and great ideas.

Now a major problem for most of us today in this Society is that we suppress the genius mind because we plug ourselves into consuming information via the Internet and our smartphones from the moment we wake up until the moment we go to bed.  We are really drowning out our own genius with the garbage on the web every single day.

The genius mind is significantly more powerful than the robot mind, but it can only work if you awake it and you give it time and space to wander.

Let me give you an example.

Tim Ferris, author of the 4 Hour Workweek, gets asked about his morning routine all of the time.  He said he gets up, drinks tea, eats breakfast, goes for a walk and is just thinking the whole time.  I guess he will do this for weeks.  What he is trying to do is find that one domino that so powerful that it will wipe out all of the other ones or at least make the other ones irrelevant.  

I think that as coaches we don’t give ourselves enough time to let our mind wander and just think.  We are always on the go from the moment we wake up to the time we go to sleep.  

From the research that I have done, it appears that anybody who has been successful works time into their morning routine to ensure that no matter what else happens in the day, that they’ve allowed their genius mind the time to provide them with breakthroughs, with brilliant ideas, and with the solutions, they need to remain focused and productive for the rest of the day.

Now great thinkers are not lying in bed at night getting their ideas from email and neither should you. Give your mind the time and space freedom to wander to cultivate ideas to think. Their writing in their journals, they’re paying attention to what the champion inside of them is saying.

I found this quote by Nick Saban. “I usually make a lot of notes during the day, things we can do better and things we can do differently,” Saban explains. “But it seems to me that things come a lot clearer to me in the morning. I think of stuff when I’m showering, when I’m shaving, when I’m getting ready to go to work, and on the drive, I’m putting it all together of how I want to implement it into the day.”

Here’s how I do it in the morning after I’ve gotten up and walked into the living room and turn my phone over so I am not even get tempted to look at it I just let my mind wander. I go get some water and then sit on the floor and stretch.  I just let my mind be relaxed I try not to think about anything. Actually if I notice that I drift to a to-do list or start to feel anxious about whatever’s happening in the day I just point my mind back to trying to think about nothing.  I protect this time and I just let my mind gently wake up and wander and do what it needs to do and you know what, it’s in these quiet moments in the morning before I’ve looked at my phone that my brain is the most powerful.

And you know what happens, it happens literally almost every single morning, I have at least one great idea every single morning. It’s become such a predictable pattern that I now keep my journal by me on the floor while I am stretching so that if something really awesome comes up I can write it down so I remember.

What’s really great about these ideas is that they become a main point of focus for the rest of my morning.  I think that part of becoming the greatest you as a coach is learning how to let the most powerful you guide you, not your mindless automatic pilot brain that is addicted to your phone and email.  When you give the most powerful part of your brain space to breathe, wander, and expand, you will start having more aha moments.  Love it.

You can go to my website to get the next part to my speech from this years NCRC.  Go to my Busy Coach website.   

 

If you’ve ever struggled with productivity, keeping your to-do’s organized and prioritized, I have a great tool you can now check out for free.  Right now, I am giving you a chance to try my Busy Coach Game Plan Daily Planner for 30 days.  Just click on the link to check it out.

 

Championship Morning Routines Part 2Monday, June 19th, 2017

Mandy Green, Busy.Coach

I just finished up at Camp Elevate run by Celia Slater.  I have been to a lot of conferences over the years, and I don’t know that there is one that compares to this one in terms of the quality of speakers from start to finish, the information given, and the feeling of community created.  Coaches, in terms of personal development, I don’t know that there is a better conference out there.

I want to continue to share my upcoming speech notes with you about how to create a Championship Morning Routine.  I am only going to give you the first 2 steps today.  The rest will come next week.

As a quick reminder from last week, Mel Robbins, author of the 5 Second Rule, talks about how we all have two minds: the genius (champions) mind and the robot mind.

  1. The champions mind is where the greatest live. This is the mind that you want to have.  It’s creative, it’s proactive, it’s free, and it’s where your best ideas come from.
  2. The robot mind is when your mind is on autopilot.  It’s when you’re overwhelmed by small tasks, it’s when you find yourself checked out and putting out fires all day and having no time for yourself. You might feel like a robot to if you feel like you’re constantly at the whim of the demand of others doing what they need when they need it.

As coaches, to bring our best selves each and every day, we need to awake our inner genius/champions mind first thing in the morning by making certain choices and decisions.  Here are the first 2 decisions I want you to start making today that will make a significant effect on how you show up tomorrow.

Step 1.  Win tomorrow today with a great plan. A great routine always starts the night before.  Take 10 minutes tonight to plan tomorrow.  These are the 3 things I want you to plan for.     

  1. Every night, plan TOMORROW’S morning routine. Wake up with a plan of action and a routine in place, making it that much easier for you to take action right away.
  2. Write down ONE GOAL YOU’LL ACCOMPLISH TOMORROW before you leave for the office. What is one thing that you could do to make progress on something that matters to you?
  3. Write down your TOP 3 PRIORITIES for tomorrow and what time you will block off to work on them.

Once your to-do list is organized, it becomes a map to guide you from morning to evening in the most effective and efficient way. This guide tells you what you have to do and what is more or less important so it helps to eliminate a lot of wasted time. You will soon develop the habit of using your list as a blueprint for the day.

Step 2 Champions- don’t sleep with their phone.  Let me ask you this, do you use the alarm on your smartphone as your alarm clock in the morning or do you put it on your nightstand best next to your bed? If you’re doing that stop! Stop it immediately.  If you have your smartphone right next to your bed you’re making it harder for your inner champion to wake up. Allow me to explain, see when the alarm goes off the robot mind is going to mindlessly reach for the phone and then one of two things is going to happen

  1. Either you’re going to hit the snooze button and fall back asleep which means you will probably oversleep and then rush out late.
  2. If you grab your phone and decide to look at it, the robot has won and now in control. The robot mind is going to open that phone while you’re lying in bed and you were going to mindlessly check your email, or you might check Facebook, or you’re going to watch a couple YouTube videos.

The scary thing is that you just flooded your mind with a bunch of useless garbage and you’re not even out of bed. Plus, what might be even worse is that if you’re checking your texts or work email before you even get out of bed, you’re blasting your brain with stress hormones before you even fully wake up. You are handicapping your brain from even having a good day because if any of your work email makes you anxious or worried, and let’s face it, who whose work email doesn’t, your pumping your mind full of cortisol. In case you didn’t know, cortisol is a stress hormone that leads to things like depression and anxiety and negative thinking and this all happened in a nanosecond. And according to research, you’ve killed any chance that your champions mind has for ideation, imagination and new thinking.

That one small decision has a major impact. If you want your mind to have a shot at your best ideas, if you want the best you, the champion in you to set the agenda for your day before the rest of the world weighs in.

You make one small decision part of your routine and you’re going to see some major rewards.

So tonight, put your phone in a different room.  Tomorrow morning, you’re going to have to force yourself to get out of bed to walk to where ever it is your phone is and then turn off the alarm.  When you pick up your phone you have a choice to make, you can let the robot takeover and go into autopilot mode.  Or, you can let the champion mind be in charge, and you’re going to take that phone and you’re going to flip it over. I don’t want you to even look at it. You’re not allowed to check email you’re not allowed to check Facebook.

I promise you just try this tomorrow this is the first decision that you need to make in order to bridge the gap between where you are right now and where you want to be. It sounds stupid, but this is actually a very difficult thing to do.

I have to say, this is so simple but it’s not easy. You don’t realize how addicted you are to checking your phone and how quickly you go on autopilot. You’re going to be absolutely amazed at how easy it’s going to be to take charge of your day when you find the discipline to wake up to let your champions mind have a second to breathe and then to turn off the alarm and not check the phone. You got it? Good.

You can go to my website to get the next part to my speech from this years NCRC.  Go to my Busy Coach website.   

If you’ve ever struggled with productivity, keeping your to-do’s organized and prioritized, I have a great tool you can now check out for free.  Right now, I am giving you a chance to try my Busy Coach Game Plan Daily Planner for 30 days.  Just click on the link to check it out.

Championship Morning Routines Part 1Monday, June 12th, 2017

Mandy Green, Busy.Coach

Last week, I spoke at Dan Tudor’s NCRC. Today I want to give you the shortened version of the beginning part of my speech.  Next week I will get you the rest of it.

As coaches, the reality is that we have a lot of people counting on us to do our job well. And to do perform well, we need to be able to consistently bring our best self every day.

I had been struggling with bringing my best every day for many reasons, but mostly it was due to me being inconsistent. Have you ever noticed that sometimes you’re inconsistent?

Some days you show up and you just crush it and knock it out of the park. You have an amazing day at work, you get the right things done, you’re efficient, focused, motivated, driven, you’re awesome with people, your spouse loves you, and the team actually likes you. It’s a great day.

And other days you struggle just to pay attention, you kind of show up and go on automatic pilot, you’re grumpy, or you’re doing a lot of busy work but you’re not actually achieving anything.  It’s frustrating and makes it really hard to be your best.

I eventually realized that there were actually small things that I was doing that was making it harder for me to show up consistently and have control over my day.

But luckily for me something happened. I actually learned a few really small things that changed everything.  It first started when I discovered Hal Elrod’s book The Miracle Morning.  Here is a short quote from his book.   

“How you wake up each day and your morning routine (or lack thereof) dramatically affects your levels of success in every single area of your life. Focused, productive, successful mornings generate focused, productive, successful days—which inevitably create a successful life—in the same way that unfocused, unproductive, and mediocre mornings generate unfocused, unproductive, and mediocre days, and ultimately a mediocre quality of life.

By simply changing the way you wake up in the morning, you can transform any area of your life, faster than you ever thought possible.”  -Hal Elrod, The Miracle Morning

Every morning presents a new opportunity for you to take on your day in the best way possible. A simple set of predetermined habits can help you take on life in a much more proactive and balanced way.

Before I share with you what the habits are, first I want to talk about what we are aiming for with these simple habits.

Mel Robbins, author of the 5 Second Rule, talks about how we all have two minds: the genius (champions) mind and the robot mind.

  1. The champions mind is where the greatest live. This is the mind that you want to have.  It’s creative, it’s proactive, it’s free, and it’s where your best ideas come from.
  2. The robot mind is when your mind is on autopilot.  It’s when you’re overwhelmed by small tasks, it’s when you find yourself checked out and putting out fires all day and having no time for yourself. You might feel like a robot to if you feel like you’re constantly at the whim of the demand of others doing what they need when they need it.

When I used to work with the robot mindset, I would start my day by checking my phone.  I would then be on my phone and checking my email pretty much all day.  In the office, my inbox was always open and it seemed like while I was getting work done, my brain was hovering and waiting.  Then my email chimes, the phone rings, or a text message beeps.  Immediately my brain goes to- There’s something new!  Somebody wants me!!  I’ve got to respond!!! I stop whatever I am doing and react to that new message.  How many of you can relate?  

I found when I got into that mode, I had a real hard time getting out of it and it pretty much consumed my whole day

As long as your robot mind has the control, it will stifle your inner champion. The robot mind keeps you living small and when you’re stuck thinking about small stuff you’re going to have small days. When you’re stuck in robot mode, you’re busy making all kinds of decisions that sabotage your day before it even begins and you don’t even realize it.  

But when you give the champions mind space to expand you’re going to have the biggest and best days of your life. It empowers you to find the clarity in the midst of distractions and it enables you to chase after your dreams.

This morning routine that I have developed has allowed both my husband and I to develop the focus and the discipline to stay with the very difficult process of building a D1 program, coaching together, all while raising two kids and still managing to stay married, and to actually like each other.

By the end of my time with you, my goal is that you are not only going to stop making your life harder you’re going to learn this simple proven tricks to set you up to be your best every single day. It’s also my intention to teach you how to get more done and 30 minutes then you do most days of the week.

I am going to show you the simple steps that you can follow each and every morning to awaken the champion inside of you. You see, the truly productive, the truly successful, and the truly focused among us, awaken their champion before they do anything else.

If you spend the first hour of your morning with a great routine, you’ll win that time back many times over by being more alert, rested and making better decisions throughout the rest of your the day.

You can go to my website to get the next 2 parts to my speech from this years NCRC.  Go to my Busy Coach website.   

 

If you’ve ever struggled with productivity, keeping your to-do’s organized and prioritized, I have a great tool you can now check out for free.  Right now, I am giving you a chance to try my Busy Coach Game Plan Daily Planner for 30 days.  Just click on the link to check it out.

Prioritize ProgressMonday, May 29th, 2017

Mandy Green, Busy.Coach

Win The Day

So as you are headed back to work after the holiday break, hopefully you have already set up your plan of attack.  Are you ready to have the best year, best month, best week, and best day ever with your program, recruiting, and career as a coach?  

If your response to that sentence was, “yeah right, I wish,” I imagine that your 2016-2017 school year was filled with people, texts, emails, and voice messages begging for your time, attention, and energy.  

As you look back over this past year, would you say that you had more wins or losses for you each day work wise?  By winning, I mean did walk into your office with a plan and then you dominated your day by actually getting your most important work done?  I would consider the day a loss if you found yourself giving your time, attention, and energy away freely to anybody who asked for it.  And then before you knew it, your days were gone and you had no sense of accomplishment or progress.   

If you are finding that more often than not, your days were on the frustrating side because you didn’t feel like you made any significant progress towards your vision and goals, it goes back at some point to how you are prioritizing things during those days.

How have you been doing in this department? Really think about it. Do you feel like you are proactive and in control of your days or do you just wake up and respond to everybody all day? Obviously as coaches, we have to be available to our team, staff, administration, and recruits, but not as much as you may think or are currently doing.  

Today I want to teach you one new way to think about your prioritization. When you do a better job of prioritizing things, I know that you will find that you will start having more wins than losses day by day.   

Stop prioritizing the easy.  You know if you are guilty of prioritizing easy if your day feels like there is a whole lot of busy work but you don’t feel as if you’re spending a significant amount of time on work that can make your program better.  I’m sure that you probably intended to do a significant amount of high priority work before you got in the office.  But you think that to get a great start to the day and to build some momentum, you will just get some of the easy things off of your to-list. And then what tends to happen is that you never ever really get around to doing work that will really move the needle for your program.  

Coach, you set up your day.  You can choose to do things first that will make a real difference in your program and could change your program for the better in a significant way.  Sure, those other things need to get done.  But choose to do them only after you have spent at least 90 minutes on high priority things.  

Stop prioritizing easy, “prioritize progress”.  Things that matter to your program. When you are planning your day, ask yourself, what 3 things must happen today that will get me some real movement forward? I want you to take on something hard every single day. If you do that you will start to find yourself getting a little bit more confident, more momentum, and more into that space where you’ll feel like you are doing things you were meant to do.
If you’ve ever struggled with productivity, keeping your to-do’s organized and prioritized, I have a great tool you can now check out for free.  Right now, I am giving you a chance to try my Busy Coach Game Plan Daily Planner for 30 days.  Just click on the link to check it out.     

8 Ways To Keep Your Energy Up During The DayMonday, May 15th, 2017

Mandy Green, Busy.Coach

As coaches, we are paid to produce results with our teams.  As we are heading into the summer, now is a great time to start trying out some of these energy boosting tips so you can come back in the fall energized, rested, and sustain high levels of energy throughout the day so you can keep bringing your best for your team.

To get the results we seek, we need to be prepared to perform as a coach at our best all day long.  To perform at our creative and confident best, our best influence, our best strength, our best persuasion, our best judgment and decision making ability, we have to be at our optimum energy.  Your coaching and recruiting performance throughout each day and week and ultimately being able to accomplish your big goals for the year personally, with recruiting, and with your team will be predicated upon how you better manage your energy during the day.

Here are 8 ideas for you that when you implement them, should help you to keep your energy up during the day.  

Take mini-breaks

Sitting at your computer for long periods of time will lead to sleepiness and sluggishness, so get up every 60-90 minutes to refresh and recharge.  Get up to go to the bathroom, go refill your water bottle, take a quick lap around the building, plan to run an errand or 2 during this time, get up to stretch your legs and back, or walk around and talk to your coaching colleagues…just do something that will take your mind off of the work that you were doing.  You will be amazed at how much more energy and focus you will have, especially at the end of the day, just by taking a few short mini-breaks throughout the day.  

Listen to tunes while you work

There has been a lot of research done on how our brain’s pleasure centers light up when we hear music. Throwing on the headphones and listening to any music you like while working can give you a productivity boost.

Take deep cleansing breaths

Take a deep breath through your nose, hold it, and let it out slowly and forcefully. Repeat several times. This will take 30 seconds and will be an instant fix. When you sit back down, you’ll have the clear head and fresh feeling needed to power through the task in front of you.

Go for a walk outside

Another great way to rejuvenate and be prepared to attack the rest of the day after lunch is to take a lunchtime stroll. A brisk walk outside will break up your day, get your blood pumping, and refresh your mind.  This walk will help to clear your mind of clutter and distractions from earlier in the day and should recharge you for an even more productive second half of the day.

Workout

You should also make time to visit a gym daily for a more robust exercise regimen that will not only keep you energized throughout the day, but it will help build your stamina and patience, and alleviate any stress you may be under.

Nap

But do it in your chair. Don’t lie down on the sofa or you won’t get back up. Keep it short: 5-10 minutes max. Any longer and it will have the opposite effect of knocking you out for the rest of the day.

Drink lots of water during the day

I read somewhere that Dehydration is the number one performance killer for athletes. The same is true for us as coaches.  It is a sinister cause of fatigue because it slowly creeps up on you. If you consistently drink less than 8 cups of water a day, you may be sluggish all the time. Get a 32 oz (1 quart, 4 cups) water bottle.  Your goal is to polish off 2 of those a day. Try it for a week and see if your general energy level increases.

Snack throughout the day

By eating smaller but more frequent healthy “meals”, you will maintain a steady dose of energy throughout the day.  Remember, mood and energy follow blood sugar, so stay away from the sweets. Candy and sweets will give you a short 30 minute burst, but it’ll be quickly followed by a debilitating crash and will rob your vital energy so instead try: nuts and seeds, non-fat yogurt, dried fruit, eggs, nut butter on a cracker, or strips of cold turkey, chicken, and beef.

So I just gave you 8 different ideas.  Are there more out there, yes of course.  These have been the 8 that I have found to work the best for me.  If you are not doing any of these, just start by trying one of them.  Slowly one by one add in another one as you are comfortable.  If you have other ones that you have found to be a great energizer for you, please let me know at mandy@busy.coach.  I’d love to hear what they are!    

Do These 6 Thing in the Morning to Get Your Program to the Next LevelMonday, May 8th, 2017

Mandy Green, Busy.Coach

As a coach, you’re no stranger to the 12-hour workdays. You stay at the office until 9 or 10 p.m. — or until you just can’t read another email or make another recruiting phone call– before you force yourself to go home for a hasty dinner, a little more work and a few hours of shut-eye. The next day, you get up and do it all over again.

That was my life for about 11 years. One day bled into the next until I finally decided I needed some balance. I wanted to make an impact with my team and have time for a fulfilling family life outside of work.

To transform my workday, there are a lot of things I have been doing during the day when I am at work.  I decided it was time to take it a step further by taking more control of my mornings. I have done a lot of research about this and my best sources are The Miracle Morning by Hal Elrod and Mel Robbins, Author of The 5 Second Rule.

I have already noticed A LOT of very positive effects from intentionally switching up my mornings.  This 60-90 minutes I am not focusing on myself in the morning has also helped me have more meaningful, successful and productive days.

Here are seven steps to revolutionizing your workday so you can accomplish more:

  1. Wake up earlier.

An early-morning routine is powerful because it allows you to take time for yourself. In the early hours, it’s quiet, and there are fewer people vying for your attention. Many successful CEOs, including the former CEO of PepsiCo, begin their workday before 6 a.m., and if you can fill those hours with something meaningful, it will set the right tone for your day.

  1. No email or even looking at your phone for at least the first hour of your day.

When you grab your phone first thing in the morning to check messages, your mind can’t help but shift into reaction mode. When you constantly check your phone, it can lead to increased stress, because you feel an immediate need to respond to demands. Before you know it, you’ve lost control of your day. Instead of letting others dictate your priorities, give yourself at least an hour to focus without external distractions.  

  1. Express gratitude

Gratitude is a powerful way to put things into perspective. By acknowledging the things that are working in your favor, the one thing that isn’t won’t seem as problematic. As soon as you wake up, say three things you’re grateful for to start your day with positive energy.    

  1. Rewrite your goals every morning.

You already know the importance of setting goals. The problem is that a lot of people just write their goals down once and then forget it.  I suggest writing down your goals every morning to help ensure they don’t fall by the wayside.  If they are out of site, they are out of mind.  Revisit them every day and you are more likely to find time to work on them.  

  1. Nourish your body.

Just as your mental state in the morning sets the tone for the rest of your day, what you eat for breakfast helps determine what you’ll eat throughout the day. If you begin with a healthy breakfast, you’re more likely to continue that trend. Remember: Your health and energy is everything. It deserves more attention than those emails.

  1. Get moving.

A good morning workout is invigorating, especially if you have great music or a motivational podcast that gets you fired up. I start my mornings with a quick 10-15 minute workout and then some stretching — but running, yoga, weight training or even a brisk walk can be good for your health and make you more productive.

If you’re already stretched thin, you’re probably thinking that you don’t have that much time to devote to yourself first thing in the morning. But the ROI is too great to ignore. When you’re happy, energetic and focused, it does wonders for your productivity as a coach. Take it from me. 60-90 minutes for yourself first thing in the morning is just what you need to take your team and program to the next level.

 

4 Ways to Add Structure in the OfficeMonday, May 1st, 2017

Mandy Green, Busy Coach

Having a mundane 9-5 job wasn’t for me.  I love my freedom to work when and how I choose as a College Coach.

The freedom and flexibility to come and go as I please is certainly nice.  But, what I found out the hard way is that allowing myself too much freedom in the office usually resulted in unproductive and much longer working days for me.  

To be more productive than I have ever been, I had to create structure into my workday and life. When I had no real structure or routines, with no plan for what was going to get done and when, I ended up working about 4 hours more a day than I wanted to. I challenged myself to find a way to get the same amount of work done in 8 hours.  

There are a lot of different ways to add structure to your day.  I will outline a few that have been important for me here.

Plan The Night Before

Having structure to my workday starts the night before.  I used to just get up in the morning try to “wing it” through the day.  Now I plan everything out before I leave the office or at home before I go to bed.  I review my priorities and what I feel are the most important levers that will move my program forward in some way.  Then I create a list of things I’d like to get done the next day. That way, when I get to work the next morning, I know exactly where to begin and what I need to get done.

Structure your ideal work week and day.

When specifically during the day are you going to work on your recruiting? When are you specifically going to plan practice? When are you specifically going to work on administrative tasks? The more you can schedule these activities into your weekly and daily schedules, the easier it will be for you to know exactly what you should be doing at any time while you are working.

Have a morning routine with email.

I found that what I do with my email first thing in the morning really makes or breaks how productive I am throughout the day.  Check out my post on www.sellingforcoaches.com called Getting a Great Start To Your Day By Using Email Effectively.

Make a “Do-Not-Do” List

An important list that has helped keep me on track in the office is my Do-Not-Do List.

These lists have helped me remove a lot of the negatives from my work environment.  A few examples of things on my do-not-do lists are: do not browse the internet, do not check my email continuously throughout the day, and do not answer random phone calls.        

It is important to structure your day so that you can continually get things done and move forward with your program.

Adding structure to my workday became easy when I started treating, thinking about, and planning my workday just like I would plan a practice.  My practice and office plans are very similar in that I have a plan for what and when things will get done, I get there early before anybody else so I can get set up, I pay attention to the clock and give myself a certain amount of time to do things, etc.

It was also easier to stay focused on what I was trying to get done when I remembered my “why.”

Getting my work done in less time frees up more of the day for me to spend it with my husband and kids, my friends, and even to spend on my hobbies.  I have a picture of my kids on my desk as a friendly reminder to stick to the plan.  Looking at this picture helps keep me focused on getting my work done so when I go home, I can play with my kids having the peace of mind knowing I did something to move my program forward today.

What is your “why” coach?  

Where can you be putting more structure into your day and week to help you stay on track so you can be even more successful with your program?

 

As long as you are in control of the structure of your day, you’ll always have freedom in your life.     

Use These 2 Tips to Increase Office ProductivityMonday, April 10th, 2017

Mandy Green, Busy.Coach

Coach, have you ever sat down and really analyzed how effective and efficient you are being with your day?  Which one do you focus on?  Is one more important to you than the other?

 In his book, The On-Purpose Person, author Kevin McCarthy describes the difference between efficiency and effectiveness. “Efficiency is doing things right in the most economical way possible; effectiveness is doing the right things that get you closer to your goals.”
 
It seems to me that being efficient without regard to effectiveness is the default mode of the universe. What you do is infinitely more important than how you do it.   Now, being efficient is still important, but we all know that it is useless unless applied to the right things. 
 
There are two ways for you to increase productivity that are inversions of each other:

1. Limit daily tasks just to the important to shorten your work time (80/20).
2. Shorten work time to limit your tasks so you only focus on the important (Parkinson’s Law)

Pareto’s 80/20 rule.  Pareto’s Law can be summarized as follows: 20 percent of your priorities will give you 80 percent of your production.

Ask yourself these two questions about your program, your team, and your staff:
–Which 20% of sources are resulting in 80% of my desired outcomes and happiness? 
–Which 20% of sources are causing 80% of my problems and unhappiness?
 
Once you have identified your top 20%, commit to scheduling those activities into your day, everyday.  Then, go the next step further by putting a time restriction on how long you will give yourself to complete each high-priority activity.   

Timothy Ferriss, in The 4-Hour Workweek introduces a concept called Parkinson’s Law.  Parkinson’s Law dictates that a task will swell in perceived importance and complexity in relation to the time allotted for its completion. 

The best solution is to use 80/20 and Parkinson’s Law together:  Identify the few critical high-payoff tasks that contribute most to effectiveness and efficiency within your program and then schedule each activity with very short and clear deadlines. 
 
Coach, it is critical to the success of your program that you know what your high-priority activities are and are incorporating those high-payoff activities into your schedule consistently every single day.  Once identified, set an aggressive deadline for each task and block off certain sections of your day where you focus on nothing but that task to ensure completion. 
 
If you haven’t identified your high-priority tasks and are not setting aggressive start and end times for their completion, the unimportant emails, phone calls, and people popping their head into your office becomes the important.  These unimportant things can and will eat up a good chunk of your day if you continue to let them. 

 

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