Dan Tudor

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March 11th, 2018

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Two Simple Ways Systems Can Eliminate Coaching Stress

by Mandy Green, Busy Coach

I have made some of my biggest breakthroughs with productivity only after I created systems. 

Over the next few weeks, I will share with you some of the very simple, but effective systems that I am helping coaches create in my Win The Day Academy that you can create for yourself to help reduce the time it takes you to do things.     

Effective self-leaders in every profession have systems for just about everything from work activities like scheduling, follow up, entering data, and sending thank you cards, to personal activities such as sleeping, eating, dealing with money, cars, and family responsibilities.

Those systems make life easier, and ensure they are always ready to perform.   Here are three examples of basic systems (the third one being the ultimate game changer):  

Daily Attire— One thing that can actually make your life easier and your mornings far less stressful: planning your outfit for the day the night before. Sounds simple enough, but how many of us actually do this? Not only will you be able to look more stylish/professional because you’ll know ahead of time how your outfit will look, but it will leave you extra time to hang out with your family or sleep if you so choose if you plan accordingly.

To make it work, take a few minutes to look at your calendar to see what is on your schedule.  Lay out the night before everything you will need for work, working out, and practice.  It sounds simple, but that extra 15 minutes that you save every morning adds up over the course of the week.   

Travel— We travel a lot as coaches.  Collecting the items we need for every trip can be time-consuming, inefficient, and ineffective, especially if you tend to often forget things at home or in your office. 

For me, after the third time of forgetting the charger for my computer and having to spend another $75 for a replacement (ouch) or ask the front desk for a phone charger, razor, or a toothbrush, I’d had enough. I assembled a travel bag containing every single item I need for my trips, and now I can leave at a moment’s notice because my bag contains everything I need to be on the road— business cards, toiletries, adaptors and chargers for my phone and computer, even earplugs in case my hotel room neighbor is a noisy guest.

You’ll know you need a system when you have a challenge that is recurring, or you find you’re missing opportunities because you’re unprepared. If you’re walking out the door with just enough time to make an appointment only to discover you’re running on fumes, you need a system for getting out the door earlier: pack your backpack the night before, have your clothes already out and ready to go, set the coffee maker, get up earlier, etc.

Said another way, wherever you feel like you need to get your act together, you need a system. A life without systems is a life with unnecessary stress!  

If you want to see more systems that I create and even go through my Win The Day Group Coaching program where I help you systematize everything in your program, go to Win the Day Academy.

P.S. – I’d love to hear your thoughts on this. What do you do to make time for recruiting? Email me at mandy@busy.coach. If you want more tips about how to save time with recruiting, go to my website at www.busy.coach. 

P.P.S.  If you have found this article helpful, please share it with your staff or other work colleagues!  Studying time and energy management over these last 8 years and applying it to my coaching and recruiting has been a game changer for me.  I am committed to helping coaches get more important work done in less time so more time can be spent with family and friends.  Thanks!

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