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Are You a Coach Struggling to Reach the Next Level?Tuesday, September 11th, 2018

by Mandy Green, Busy Coach

Coaches work hard to get things done.  We are passionate, persistent, and we are ambitious. 

But, because you are talented at what you do and have high levels of competency, it can sometimes backfire on you. You know what you are supposed to do and you are very good at just going in and doing things.  But what happens over a period of time is that you end up losing where you are at in the space of time and never really progress anywhere.

So let me ask you, even though the new school year has just started, are you where you want to be?  If not, it is time to sit down and actually examine why that is. 

All year long, we’re always examining how our team is doing. If they are off track or if they are falling short, we invite them to come in and meet or watch video.  We will ask questions, gauge their performance, and look at the stats.  Then we have the conversation about where we think they should be at this point in the year.  We’ll say things like “right now I thought you would be just a little bit further on your RBI’s, shot percentage, your goals scored (enter stat here).” 

I think as coaches, we need the same kind of feedback.  If you don’t do it consistently for yourself, who is going to do it?  Your sport administrator is not there every day so this needs to be something you do for yourself.   

Most people do this once a year and it’s usually at New Years.  It is really the only time they are checking in and doing an evaluation of their life. 

It is very important at this time of year to schedule time to get this done.  Take 30 minutes after you are done reading this or schedule it during the week.  Just sit there and think about your career, your job, your life, your kids, your health, your income, your relationships.  Sit down and evaluate where you are at in the context of what you thought you could build or become this year.  Really be honest with yourself and check in.

Coach, are you struggling to reach the next level because you are too busy scheduling to-do’s and tactics and not spending enough time doing a quick check-in on your progress?

The level of success you reach this next year is your responsibility.  If a progress check is not on your calendar, I believe you are leaving your progress to chance.  When things are left to chance, neglect and distraction will set in. Never leave your own success to chance.   

Do a quick 30-minute check-in every 90-120 days.  Based on what you find, use the information to tweak, eliminate what isn’t working, and improve whatever you can. 

Over the next year, my goal is to get as many coaches in the game of making and focusing on progress over busyness.  I want to revolutionize how coaches are working in the office because I believe how most coaches are working, are not working.

Want to join the ranks of college coaches who are using the proprietary techniques and strategies of Coach Green to organize and structure your office and approach? Contact her directly at mandy@dantudor.com

Coaching Meetings That Get ResultsMonday, August 27th, 2018

by Mandy Green, Busy Coach

For coaches, we need to have meetings.  We need to meet to make sure our staff is on the same page, to sort through recruiting, to make sure important work is getting done on time and by the right people, to talk X’s and O’s, we meet with our team together and individually, etc. 

According to Cameron Herold in his book Meetings Suck, your meetings hold the potential to drive alignment within your staff, team, or business; they give direction; generate energy, focus, and creativity; and inspire your people to elevate your program or business to the next level.

“The problem isn’t that meetings suck,” says Herold “it’s that we suck at running them.”

I hear from coaches all the time that they just dread their staff meetings because they either last way too long, some don’t seem to have a point to them, or nothing is ever resolved.

I want you to think back to your last few meetings.  Did any of the following happen by you or by one of your coaching colleagues?

  1. Somebody arrived late so it forced the group to start the meeting over just to get them up-to-speed.
  2. Somebody took a phone call while still in the room.
  3. Somebody got distracted and checked their e-mail.
  4. Coaches were engaging in side conversations.
  5. Nobody was taking notes.
  6. Belaboring each point by talking too much.
  7. Interrupting others with “better ideas”.
  8. Not coming prepared to contribute.
  9. Responding to every comment with a quip.
  10. 10.There is somebody who does not speak up.

Did I hit any of your buttons with this list?  If you or your staff are guilty of any of these common meeting mistakes, it might be a great time to take a step back and reevaluate and establish new code of conduct standards for your meetings. 

I learned this exercise from Laura Stack, author of The Exhaustion Cure.  Request the opportunity to lead an exercise aimed at making your meetings more productive and less draining.  Start by telling your colleagues that you would like to go over some guidelines or protocols about the meetings that you run.  Standing in front of a white board or flip chart, ask the group, “If you were king or queen of the world, what rules would you make about meetings, to make them as productive as possible?  What makes you crazy about our meetings? How do we waste time? “How can we make our time together more productive?”” and list the statements people make.

Improving the quality of meetings takes work. For things to change, you all need to be honest about how things really are or nothing will really change.

Type these up, title it “Code of conduct,” put it on a piece of paper, and take it to a print shop to blow up into a poster sized piece of paper.  Frame it and hang it where you have meetings. 

Since having meetings is a necessary evil, we just need to train our teams to get results with meetings.  As long as you have to have meetings, you might as well do them well.

Before you plan another meeting, here are a few of the meeting guidelines that I try to follow:

  1. Start and stop on time. The leader of the meeting has to set the pace. Start the meeting on time whether everyone is there or not. End the meeting on time, whether you are done or not. If you create these “hard edges” on your meetings, you are more likely to achieve your outcomes.
  2. Focus your attention. Demand that others focus theirs. Stay in the conversation. No laptops. No phones. No side conversations. All of these things make meetings longer and less productive.
  3. Be fully engaged. By that, I mean the following: be energetic. The most important thing you bring to any meeting (really to any encounter with anyone) is your energy. Your energy level impacts others. Just like a boat leaves a wake behind it, you, as a leader, leave a wake behind you. So you have to be intentional about your energy. Choose the attitude. Choose the energy that best serves your purpose.

The more efficient you can make your meetings, the better the return on our time and energy investment into them.

Home to Streamline Your College Coaching Office TasksMonday, August 20th, 2018

by Mandy Green, Busy Coach

There are a lot of tasks that we do as coaches every day, week and year in the office, with our teams, and with recruiting.  If you want to save time, and want to do it right every time, use a checklist.

For example, setting up a successful campus visit potentially can take a lot of time because there are a lot of details involved.   

For those that read Dan’s blogs, you know that you need to plan every possible area of your visit and your interaction with your recruits because they are watching your every move, and making judgement calls along the way as to whether or not to buy what you’re selling. On-campus visits are a pretty big deal, are a lot of work to set up, and can make or break your recruiting efforts.   

An easy way to reduce the time it takes to schedule the visit and make sure that everything gets taken care of is to invest a few hours creating a streamline procedure and have everything documented on an on-campus visit checklist.

The reason why checklists are good is simple: it’s easy for us to forget things. When you do something that involves multiple steps, it’s likely that you would forget one or two of them. Using checklists ensures that you won’t forget anything.

Besides helping you do your task correctly every time, here are some other benefits of using a checklist:

  • Creating a checklist will allow you to take the thinking out of repetitive tasks.  Since you don’t have to remember all the steps you need to take, you can use your brain power for something else.
  • You can save time. When you  have to think, remember, weigh your options, and agonize over every small task, it takes a lot of time, not to mention mental energy.  But when you make decisions in advance, you free up time to focus on other important activities that need to get done. 
  • You can delegate more easily.  If your recruiting coordinator is off recruiting, is ill, takes another job, or whatever, you don’t have to rush around trying to figure out what to do because every step for setting up a perfect on-campus is already outlines and recorded down on your on-campus visit checklist. 

Start by writing down the steps you take when planning a visit from the start to the end of the visit. What tasks need to be done?  Who is responsible for doing each task?.  When do tasks need to be done by? 

Here are some other things that you might want to create a checklist for:

  • Running a successful practice
  • Game-day routines
  • Travel procedures
  • Camp Produdures

I urge you to evaluate all tasks that you do on a repetitive, routine basis to see if you can dream up ways to do them faster.  Identify your regular office, team, or recruiting tasks and break them down into their consistent elements and you’ll probably get some ideas about how to streamline them.  Think about how to eliminate the hidden time costs of travel, gathering materials, revising, and cleanup.

One Simple Strategy That Could Save Coaches 10 Hours Every WeekMonday, August 6th, 2018

by Mandy Green, Busy Coach

I have made some of my biggest breakthroughs with productivity only after I created systems.  The systems that I have created have played a big part in helping to reduce the amount of hours that I work while in the office so I can get home quicker to my family. 

Over the next few weeks, I will share with you some very simple, but effective systems that you can create for yourself to help reduce the time it takes you to do things.     

In my study of the best time management strategies, it became very apparent that effective self-leaders in every profession have systems for just about everything from work activities like scheduling, follow up, entering data, and sending thank you cards, to personal activities such as sleeping, eating, dealing with money, cars, and family responsibilities.

Those systems make life easier, and ensure they are always ready to perform.   Here are two examples of basic systems (the third one being the ultimate game changer):  

Daily Attire— In addition to being a college coach, as you may know because you maybe have read some of my articles in the College Recruiting Weekly newsletter before, I run a company teaching time management strategies to college coaches called Busy Coach, have two children, and I have spent the last two and half years completing 5 different products that help coaches make a greater impact in a shorter amount of time.

As you can imagine, there is not a moment of time to spare. In order to ensure that I do not have to waste any time preparing in the morning, and to make sure I have proper attire, I make sure to lay out the night before what I will wear the next day in the office, to work out, and then out to practice.  It sounds simple, but that extra fifteen minutes every morning adds up in the course of a week.

Travel— As we all know, we travel a lot during our seasons, in the off season we are recruiting week after week, we may travel with youth teams we coach, and then we are traveling some more if we decide to be on the road working other camps.  Collecting the items we need for every trip can be time-consuming, inefficient, and ineffective, especially if you tend to often forget things at home or in your office. 

For me, after the third time of forgetting the charger for my computer and having to spend another $75 for a replacement or ask the front desk for a phone charger, or a toothbrush, I’d had enough. I assembled a travel bag containing every single item I need for my trips, and now I can leave at a moment’s notice because my bag contains everything I need to be on the road— business cards, toiletries, adaptors and chargers for my phone and computer.

You’ll know you need a system when you have a challenge that is recurring or you find you’re missing opportunities because you’re unprepared. If you’re walking out the door with just enough time to make an appointment only to discover you’re running on fumes, you need a system for getting out the door earlier: pack your backpack the night before, have your clothes already out and ready to go, set the coffee maker, get up earlier, etc.

Said another way, wherever you feel like you need to get your act together, you need a system. A life without systems is a life with unnecessary stress!  

If you want more ideas on how to create systems for your recruiting, for working in the office, for your team or travel, or other time management techniques delivered to your inbox every Sunday, email me at mandy@busy.coach or visit www.busy.coach.

3 Time Saving Hacks for Coaches and Athletic AdministratorsMonday, July 30th, 2018

by Mandy Green, Busy Coach

As administrators or coaches, the reality is that if you added up the amount of work to do on our to-do list, there would be 100’s of hours of work represented there.  There are a lot of people to manage, emails to send, teams communicate information to, and paperwork to fill out. 

We have a lot of people counting on us to do our job well.  It really doesn’t matter how many items you checked off your to-do list or how many hours you worked, it only matters the value, the output, the results, and your performance.

Ultimately we have to figure out, how instead of working 50, 60, 70 hour weeks and continually throwing more time at it, how can we be more efficient, get the maximum results we can get but get it in the minimum time so we can get out of there and get home to our families. 

I want to show you 3 small things you can do from by Time Management Workbook for Busy Coaches that will help you to consistently show up and perform well but also have some sense of control over my day.

Win tomorrow today with a great plan. A great routine always starts the night before.  Take 10 minutes tonight to plan tomorrow.  These are the 3 things I want you to plan for.     

  1. Every night, plan TOMORROW’S morning routine. Wake up with a plan of action and a routine in place, making it that much easier for you to take action right away.
  2. Write down ONE GOAL YOU’LL ACCOMPLISH TOMORROW before you leave for the office. What is one thing that you could do to make progress on something that matters to you?
  3. Write down your TOP 3 PRIORITIES for tomorrow and what time you will block off to work on them.

Once your to-do list is organized, it becomes a map to guide you from morning to evening in the most effective and efficient way. This guide tells you what you have to do and what is more or less important so it helps to eliminate a lot of wasted time. You will soon develop the habit of using your list as a blueprint for the day.

Batching

Batch processing is the grouping of similar tasks that require similar resources in order to streamline their completion. Batching is simply a form of time management that allows a person to maximize concentration and decrease distraction. As a result, it increases your productivity, creativity, and mental sharpness, while decreasing fatigue, procrastination, and stress.

Batching is very simple and extremely effective.

Plan 30-60 minutes each day to work on similar tasks. For example, you might say I’m going to work on my emails for this weekend’s upcoming tournament, then I will block out a time to email all of the youth coaches, then I will do all of my administrative emails. 

You can apply those same strategies to the work that you do with the same principles apply for example more analytical work can be bad together

When you do that you get higher-quality work, you get more work accomplished, you get fewer distractions, it’s more efficient you don’t bounce between things as fast or as often so you can stay with one thing longer and with all of that being built into the system you get so much more work accomplished you’re so much more focused on one specific thing ideally you’re only scheduling

Parkinson’s Law with Email

Timothy Ferriss, in “The 4-Hour Workweek” introduces a concept called Parkinson’s Law.  Parkinson’s Law dictates that work expands so as to fill the time available for its completion. 

When you set shorter deadlines you’ll get a heck of a lot more done than you are right now.  For example, if you don’t give yourself a deadline to get your emails done, it is a good possibility that it will take you all day to get them done.  If you give yourself 60 minutes to write an email, Parkinson’s Law says that it will take 60 minutes.  And if you give yourself 45 minutes, magically the email will get done in 45 minutes. 

Setting a deadline for how long you allow yourself to do emails and/or for how long you allow yourself to do each email is the secret to getting all of your emails done.  These deadlines you set for yourself will keep you on track.  By incorporating deadlines for everything you do in the office each day, especially with emails, you’ll find yourself getting more done and ending the day with less of the stress associated with hitting quitting time and still having a to-do list that is a mile long.

Is a 40-Hour Work Week Even Possible for College Coaches?Monday, July 9th, 2018

by Mandy Green, Busy Coach

I listened to a great podcast while on the elliptical this last week.  It was Tony Robbins interviewing Tim Ferris about the greatest takeaways he got from writing his latest book Tools of Titans

One of the very first key lessons Ferris discusses is that to get better results, he learned that he needed to ask better questions.  For example, “Why can’t I accomplish my 10-year goals in the next 6 months?”

I love that question.  Why not, right?  But for you to accomplish your 10-year goals in the next 6 months, you would need to significantly change the way you think, behave, take action, and collaborate with others for it to become a reality.  What a challenge!  I love it.

It got me thinking back to the point in my career when I started to ask better questions.  About 7 years ago I was struggling with my own productivity and really close to burning out.  I was a new 1st time mommy and had just accepted my first D 1 head coaching job of a bottom 20 team in the country and had no full-time staff for my first 3 years.  I was wearing a lot of hats, working a ton of hours, and trying to do things the way I was comfortable with and had always done them.  As you can imagine, I was mentally and physically exhausted after a while.

Having a child to get home to was what ultimately forced me to ask better questions if I was going to continue to stay in the profession.  The question that I started asking was, “Is it possible to only work 40 hours a week as a coach, get the results I was after, and still be sane?” 

At first, with the circumstances of my situation being what they were, that question seemed impossible.  But for the sake of my pride, my career, my health, and my sanity, I knew I had to find a better way.

After asking the question, these were a few of the possible solutions I came up with. 

  1. Eliminate things on my to-do list that weren’t giving me a good return on the time and energy I was putting into it.
  2. I needed to figure out how I could create big chunks of uninterrupted work time.
  3. I needed a better system of keeping track of who, when, and how I was communicating with recruits.
  4. I needed to figure out how my energy levels waivered during the day and find a better way to keep my energy up.
  5. I needed a better system for making sure I was working on my top priorities, staying on track, and working with urgency. 

By the time I was done brainstorming, I had a full page of questions and I believed if I could find the answers, it would help me get better results and my work hours down to 40 hours.

I can’t truly pinpoint one source that I got this idea from, because I had been reading a lot of different business books at the time.     

Book after book, what stood out is that tracking is one of businesses best practices. Really great businesses track all of their important metrics (leads, closes, sales numbers, etc.) so they know where their time and resources are best spent. 

What completely sold me on tracking as I was trying to get my question answered was the saying that 1 hour of testing could save you 10.  10 hours saved would get me 10 more hours with my kids or 10 more hours building my program in other ways.  It will be well worth it.

I am going to use these numbers to figure out where I am getting the best ROI in time and resources.  Tournaments, letters, or other tasks that we are not getting a good result from, will either be tossed out or a better way will have to be found.   

If you want to see how I am using measuring and tracking with every aspect of my program, take a look at this free report about how I use tracking that I created called Track Your Way to Success.

If you have other ways that you have been testing or tracking, I’d love to hear it.  Email me at mandy@busy.coach.

How Coaches Can Stay Sharper Next YearMonday, July 2nd, 2018

by Mandy Green, Busy Coach

I wanted to follow-up from the article I put in the College Recruiting Weekly newsletter last week about how to keep your energy up with another few ideas as you head into another competitive year with your team.

My husband and I decided that it would be a good idea to get our two kids out of Youngstown, Ohio, where we are currently living and working and head to Niagara Falls for the 4th of July. 

This little mini vacation is usually exactly what I need at this time of year. Getting out of the town, shutting off my phone, not checking email, hanging out with family, seeing new and exciting things is exactly what I need to get refreshed, rejuvenated, and recommitted to my work assisting college coaches and their recruiting plans with Tudor Collegiate Strategies, and continuing to develop Busy Coach.

It’s the old metaphor of sharpening the saw: when you’re sharp, you work better and faster, but when you’re dull from overuse, you become slower and less efficient. For example, remember the last time you tried to read a book when you were tired. If you’re like most people, you had to read and re-read, and maybe re-read again, the same paragraph over and over.

I think most of us coaches with smartphones realize it’s easy to carry work into our evenings and weekends which, if you tracked how many hours you were working, could put you easily at a 70-80 hour work week.  The problem is, in the long run, overworking drives down our productivity. Why? Because it depletes our energy.

For me, managing my energy levels really has been key to my productivity and getting things done.  If you want a great book on the subject, read the book The Power of Full Engagement, by Tony Schwartz.

The fact of the matter is that there’s an inverse relationship between how much you work and how much energy you have. When one rises, the other falls, and vice versa. You might be working 70 hours, but you’re not really getting 30 hours’ worth of productivity out of those last 30 hours, right? I think we’ve all experienced this phenomenon. It comes back to Parkinson’s Law: “work expands to the time allotted for it.” If we’re not careful, we’ll confuse busyness with productivity and wear ourselves out.

Some coaches experience this every single day. They start the day with so much energy, and they get so much accomplished in those early morning hours. Then after lunch, their energy begins to wane. Or they have great energy on Monday and Tuesday, but by Thursday and Friday your energy is down. Well, that’s the result of energy flexing the wrong way: more hours, but less accomplished.

Here’s the good news: energy is a renewable resource. It can easily be replenished. You just have a have the right recipe, which means that just because you’re currently on empty, doesn’t mean you have to stay that way. Even if you have a pattern of frequently finding yourself on empty, it’s fairly simple to change. By the way, it may not be easy because it will require some change in your behavior.  But it’s not complicated. We just have to be intentional about rejuvenating ourselves.

The great news is that this is completely within your control! I have talked in previous posts about how to rejuvenate your energy through what you eat and drink, through getting more sleep and exercise. Go to www.busy.coach if you want more info about that. 

Another practice that top performers use that you can to ensure that your health, fitness, and energy levels fully support your program, recruiting and career goals and objectives is to:

Every 90 days go on vacation 

438 million is the amount of vacation days Americans failed to use according to Harris interactive research group.  As a result, America ranks #1 in depression, mental health problems, we are experiencing burnout, reduced productivity, decreased creativity, failed relationships, stress or stress-related ailments including depression, heart disease, or stomach ulcers at record levels. 

Every 90 days or so, try to get away and unplug from your work for at least a few days.  Pull out your calendar and put these on your schedule.  You don’t even need to leave town, you can stay home.  I know this is hard with recruiting, camps, your kids’ activities, and other life events, but you need to stay sharp and to do that, you can’t keep working to exhaustion.  Getting away for a few days will really help you rejuvenate your energy supply so you can come back into the office rested, focused, and more energized.

Eat to win. Put very simply, everything you ingest either contributes to your health or detracts from it. Let’s start with making time to eat. In order to be productive and feel energetic, you need adequate fuel. It’s that simple. Specifically, you need to keep your blood sugar up. When it drops, you lose energy. This has a biochemical impact on your brain. You’ll experience difficulty with focus and with other cognitive activities, both of which are important if you want to be more productive. At a minimum, you must eat three meals a day: breakfast, lunch, and dinner. I find that many people skip one of these under the mistaken notion that they don’t have time for it. Nonsense! You don’t have time not to refuel. This is like saying you don’t have time to stop and get gas for your car. This strategy will eventually cost you way more time when you run out of gas and have to call a tow truck.

You might even want to consider eating six smaller meals so that you can spread your intake throughout the day, keep you blood sugar up, and even ramp up your metabolism. Though it’s counterintuitive, this is a very common weight loss recommendation, but here, in this context, I’m focused on productivity rather than losing weight.

Drinking water puts a check in the plus column; 8 cans of Mountain Dew everyday probably won’t. Eating fresh fruits and vegetables equals more plusses. Rolling through the drive-through to wolf down some fast food, not so much. I know you know the drill. This isn’t rocket science, but you do need to stop fooling yourself. Become aware of what you’re eating and how it’s affecting your performance as a coach or recruiter.  If you are interested in really seeing how your eating is actually affecting your performance, check out our new Tracking Journal

If you are interested in seeing how your food, exercise, and sleep really are affecting your performance, you can do that by using my energy tracking forms

In these energy tracking forms, you just keep track of some very simple information: 

· Write down how much sleep you get. 

· What you eat for each meal. 

· How much water you drank. 

· What exercise you got for the day. 

· Pay attention to how your energy is throughout the day and record it on the tracking pages. 

· Then at the end of each day, make not of what went well and what you could do better. 

 

Based on the information you collect and the results that you get, you need to keep adjusting and tweaking until you find the right amount of sleep, food, water, and exercise that will get your energy to the level you need to be at to perform at your best day in and day out.

You and your staff need to engage with Mandy Green to help make this year’s recruiting and coaching campaign more organized, smoother and more results-oriented. She works with coaches and staffs all over the country, and she can help you, too. Click here to get more information!

8 Daily Energy Boosters for College CoachesMonday, June 25th, 2018

by Mandy Green, Busy Coach

As coaches, we are paid to produce results with our teams.  As we are heading into the summer, now is a great time to start trying out some of these energy boosting tips so you can come back in the fall energized, rested, and sustain high levels of energy throughout the day so you can keep bringing your best for your team.

To get the results we seek, we need to be prepared to perform as a coach at our best all day long.  To perform at our creative and confident best, our best influence, our best strength, our best persuasion, our best judgment and decision making ability, we have to be at our optimum energy.  Your coaching and recruiting performance throughout each day and week and ultimately being able to accomplish your big goals for the year personally, with recruiting, and with your team will be predicated upon how you better manage your energy during the day.

Here are 8 ideas for you that when you implement them, should help you to keep your energy up during the day. 

Take mini-breaks

Sitting at your computer for long periods of time will lead to sleepiness and sluggishness, so get up every 60-90 minutes to refresh and recharge.  Get up to go to the bathroom, go refill your water bottle, take a quick lap around the building, plan to run an errand or 2 during this time, get up to stretch your legs and back, or walk around and talk to your coaching colleagues…just do something that will take your mind off of the work that you were doing.  You will be amazed at how much more energy and focus you will have, especially at the end of the day, just by taking a few short mini-breaks throughout the day. 

Listen to tunes while you work

There has been a lot of research done on how our brain’s pleasure centers light up when we hear music. Throwing on the headphones and listening to any music you like while working can give you a productivity boost.

Take deep cleansing breaths

Take a deep breath through your nose, hold it, and let it out slowly and forcefully. Repeat several times. This will take 30 seconds and will be an instant fix. When you sit back down, you’ll have the clear head and fresh feeling needed to power through the task in front of you.

Go for a walk outside

Another great way to rejuvenate and be prepared to attack the rest of the day after lunch is to take a lunchtime stroll. A brisk walk outside will break up your day, get your blood pumping, and refresh your mind.  This walk will help to clear your mind of clutter and distractions from earlier in the day and should recharge you for an even more productive second half of the day.

Workout

You should also make time to visit a gym daily for a more robust exercise regimen that will not only keep you energized throughout the day, but it will help build your stamina and patience, and alleviate any stress you may be under.

Nap

But do it in your chair. Don’t lie down on the sofa or you won’t get back up. Keep it short: 5-10 minutes max. Any longer and it will have the opposite effect of knocking you out for the rest of the day.

Drink lots of water during the day

I read somewhere that Dehydration is the number one performance killer for athletes. The same is true for us as coaches.  It is a sinister cause of fatigue because it slowly creeps up on you. If you consistently drink less than 8 cups of water a day, you may be sluggish all the time. Get a 32 oz (1 quart, 4 cups) water bottle.  Your goal is to polish off 2 of those a day. Try it for a week and see if your general energy level increases.

Snack throughout the day

By eating smaller but more frequent healthy “meals”, you will maintain a steady dose of energy throughout the day.  Remember, mood and energy follow blood sugar, so stay away from the sweets. Candy and sweets will give you a short 30 minute burst, but it’ll be quickly followed by a debilitating crash and will rob your vital energy so instead try: nuts and seeds, non-fat yogurt, dried fruit, eggs, nut butter on a cracker, or strips of cold turkey, chicken, and beef.

So I just gave you 8 different ideas.  Are there more out there, yes of course.  These have been the 8 that I have found to work the best for me.  If you are not doing any of these, just start by trying one of them.  Slowly one by one add in another one as you are comfortable.  If you have other ones that you have found to be a great energizer for you, please let me know at mandy@busy.coach.  I’d love to hear what they are!

Did you know Coach Green works with college athletic departments and sports programs to increase their efficiency and do more with their time? Better organization and structure is the key. If you’d like to hear how she can help you, click here.

6 Morning Routines for Championship CoachesMonday, June 18th, 2018

by Mandy Green, Busy Coach

As a coach, you’re no stranger to the 12-hour workdays. You stay at the office until 9 or 10 p.m. — or until you just can’t read another email or make another recruiting phone call– before you force yourself to go home for a hasty dinner, a little more work and a few hours of shut-eye. The next day, you get up and do it all over again.

That was my life for about 11 years. One day bled into the next until I finally decided I needed some balance. I wanted to make an impact with my team and have time for a fulfilling family life outside of work.

To transform my workday, there are a lot of things I have been doing during the day when I am at work.  I decided it was time to take it a step further by taking more control of my mornings. I have done a lot of research about this and my best sources are The Miracle Morning by Hal Elrod and Mel Robbins, Author of The 5 Second Rule.

I have already noticed A LOT of very positive effects from intentionally switching up my mornings.  This 60-90 minutes I am not focusing on myself in the morning has also helped me have more meaningful, successful and productive days.

Here are seven steps to revolutionizing your workday so you can accomplish more:

1. Wake up earlier.

An early-morning routine is powerful because it allows you to take time for yourself. In the early hours, it’s quiet, and there are fewer people vying for your attention. Many successful CEOs, including the former CEO of PepsiCo, begin their workday before 6 a.m., and if you can fill those hours with something meaningful, it will set the right tone for your day.

2. No email or even looking at your phone for at least the first hour of your day.

When you grab your phone first thing in the morning to check messages, your mind can’t help but shift into reaction mode. When you constantly check your phone, it can lead to increased stress, because you feel an immediate need to respond to demands. Before you know it, you’ve lost control of your day. Instead of letting others dictate your priorities, give yourself at least an hour to focus without external distractions. 

3. Express gratitude

Gratitude is a powerful way to put things into perspective. By acknowledging the things that are working in your favor, the one thing that isn’t won’t seem as problematic. As soon as you wake up, say three things you’re grateful for to start your day with positive energy.    

4.  Rewrite your goals every morning.

You already know the importance of setting goals. The problem is that a lot of people just write their goals down once and then forget it.  I suggest writing down your goals every morning to help ensure they don’t fall by the wayside.  If they are out of site, they are out of mind.  Revisit them every day and you are more likely to find time to work on them. 

5. Nourish your body.

Just as your mental state in the morning sets the tone for the rest of your day, what you eat for breakfast helps determine what you’ll eat throughout the day. If you begin with a healthy breakfast, you’re more likely to continue that trend. Remember: Your health and energy is everything. It deserves more attention than those emails.

6. Get moving.

A good morning workout is invigorating, especially if you have great music or a motivational podcast that gets you fired up. I start my mornings with a quick 10-15 minute workout and then some stretching — but running, yoga, weight training or even a brisk walk can be good for your health and make you more productive.

If you’re already stretched thin, you’re probably thinking that you don’t have that much time to devote to yourself first thing in the morning. But the ROI is too great to ignore. When you’re happy, energetic and focused, it does wonders for your productivity as a coach. Take it from me. 60-90 minutes for yourself first thing in the morning is just what you need to take your team and program to the next level.

80/20 Your Way to More Coaching Success This YearMonday, June 11th, 2018

by Mandy Green, Busy Coach

The Pareto principle states that 20% of a person’s effort generates 80% of the person’s results. The corollary to this is that 20% of one’s results absorb 80% of one’s resources or efforts. For the effective use of resources, the coach’s challenge is to distinguish the right 20% from the trivial many.

Identify the high-payoff activities within your program.  High-payoff activities are the things you do that bring the greatest value to your program, team, or staff.  They are the three to five activities that lie in your “sweet spot.”  You do them with excellence.  These activities could be building relationships with recruits, making phone calls to parents, sending emails to recruits, managing your current team, etc.  They are your unique discipline or distinctive skills and abilities that distinguish you from other staff members. 

Being able to prioritize your personnel, time, and energy will allow you the freedom to produce more efficient results. 

Here are a few exercises taken from John Maxwell’s book Developing the Leader within You that should get you started:

Task Priorities

Determine what 20% of the work gives 80% of the return. These activities could be building relationships with recruits, making phone calls to parents, sending emails to recruits, managing your current team, etc.  They are your unique discipline or distinctive skills and abilities that distinguish you from other staff members. 

Make a list of the tasks that you are working on today, this week, and in the near future. 

Place each task next to the appropriate category below.

  • List of things to do now (High Importance/High Urgency). Tackle these tasks first;
  • List of things to do (High Importance/Low Urgency). Set deadlines for completion and get these tasks worked into your daily routine
  • List of things to delegate (Low Importance/High Urgency). Find quick, efficient ways to get this work done without much personal involvement.  Delegate it.
  • Low Importance/Low Urgency: Busy or repetitious work.  Delegate it. 

Staff/Team Oversight and Leadership Development

  • Determine which people are the top 20% producers.  Start by making a list of everyone on your team.
  • For each individual, ask yourself, ”if this person takes a negative action against me or withdraws his or her support from me, how big will the impact be?”
  • If their absence would hinder your ability to function, put a check mark next to that name.
  • When you finish making the check marks, you will have marked between 15 and 20 percent of the names.  These are the vital relationships that need to be developed and given the proper amount of resources to grow your program.
  • Meet one-on-one with the people you checked above. 
  • Spend 80 percent of your “people time” with the top 20%
  • Spend 80 percent of your personal development dollars on the 20%

Sit down and spend the time to find out how this principle applies within almost every aspect of your program, and you have the power to set the vital priorities which will mean the difference between failure, survival, and success. This principle will save you time, effort, money and resources, and take you further down the road to success.

Knowing what your high-payoff activities are and actually doing them, however, are two very different things.  Many surveys that I have read over the past several years have shown that the average American worker spends only 50-60 percent of the workday on activities specified in her or her job description.  That means that workers waste 40-50 percent of their time on low-payoff activities, tackling things that others with less skill or training should be doing.  Are you in this category coach?

By disciplining yourself to clearly identify your high-payoff activities, and then by filling your calendar with those things and appropriately delegating, delaying, or dropping the low-payoff activities, you can and will get more productive things done everyday, reduce your stress, and increase your happiness.   

The more time you spend doing the high-payoff activities, the more value you will bring to your team, program, and staff.  By disciplining yourself to clearly identify your high-payoff activities, and then by filling your calendar with those things and appropriately delegating, delaying, or dropping the low-payoff activities, you can and will get more high-payoff activities done everyday, reduce your stress, and increase your happiness.    

Homework-Time tracking on an Activity Log.  Do a Realistic Time Audit

Time management experts stress that before you can make needed changes in the way you manage time, you need to look at how you spend your time now. What activities or tasks are taking up the biggest chunks of your life? What items do you hate or put off most? Are you allowing others to dictate uses for your time that aren’t productive or don’t fit your agenda?

By doing a brutally honest assessment, you can begin to change the way you manage yourself in relation to time.

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